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Executive Assistant & Office Manager

Cape Winelands
Salary: Market Related
Job Type: Permanent
Sectors: Admin
Benefits: Provident Fund
Reference: SW005723/CL

Apply before Aug 25 2025 | 7 Days left

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External Application

Vacancy Details

Employer: Helderberg Personnel cc

Paarl: My client, a national leader in the food science industry, is looking for an experienced Executive Assistant & Office Manager to join their innovative and fast-paced team. This is a great opportunity to step into a role that blends precision, impact, and growth.Candidates who currently reside in or within a short radius of Paarl are invited to apply for this role.

Purpose of the Role: The Executive Assistant & Office Manager is responsible for ensuring the smooth, day-to-day operation of the office while providing high-level support to executive leadership. This includes managing diaries, coordinating local and international travel, organising meetings, and assisting with basic compliance functions. The role also serves as a key point of contact for both internal coordination and external liaison, supporting seamless communication across all levels of the organisation.

Key Responsibilities Include but Are Not Limited To

Front-of-house, reception, and visitor liaison
Diary and travel management for senior leadership (local & international)
Internal and external meeting coordination and communications
Office supply, catering, and facility maintenance oversight
Liaison with service providers and procurement coordination
Preparation of reports, presentations, and board packs
Board meeting support: agendas, minutes, resolutions, follow-ups
Support compliance and governance processes (e.g. CIPC, POPIA)
Structured record and document management
Coordination of IT needs and access control

Criteria

Diploma or Degree in Business Administration or similar
Minimum 5 years’ experience in office administration or executive support
Advanced MS Office proficiency (Word, Excel, PowerPoint, Outlook)
Proven experience with travel and diary management
Knowledge of POPIA and CIPC processes advantageous
Valid driver’s license and own reliable transport required
Well-groomed, articulate, with high EQ and discretion
Strong communication, organisation, and problem-solving skills
Professional, proactive, and able to manage sensitive information
Proficient in English AND Afrikaans (written and spoken)
Ideally a candidate living close to Paarl

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.