Candidate Requirements

Requirements:

• Matric Certificate / Grade 12.
• 3 - 5 years relevant working experience.
• Finance / administration qualification.
• Computer literacy.
• Experience with an ERP system (Syspro).
• Own reliable transport.
• Bilingual (English and Afrikaans).
• Excellent time management skills.

Responsibilities:

• Scan and register invoices on Syspro for various departments.
• Responsible for saving all registered invoices on the drive.
• Hand in scanned registered invoices with supporting documents to the Creditors Controller by COB on a Monday.
• Load and submit various requisitions as needed to support the finance department's operational requirements.
• Record flat steel receipts received to the warehouse within the Syspro system.
• Support the finance department by performing a range of general administrative tasks, including document preparation, data entry, and records management, to ensure efficient departmental operations.
• Manage the filing of financial and administrative documents.
• Maintain organized records of paperwork.
• Assist in the preparation and processing of invoices, payments, and purchase orders.
• Support month-end and year-end financial close processes.
• Assist with internal and external audits by preparing required documentation.
• Upon receipt of rod, ensure accurate documentation of all relevant details, including quantity, pricing, and lot numbers.
• Scan all CODs on a weekly basis and distribute them via email to the designated recipients.
• Organize and prepare paperwork received from QC for formal registration.
• Cross-check GRN entries provided by the Storeman/Warehouse Controller for accuracy and completeness.
• Update UCR numbers for items on CFC dues.
• Assist and follow instructions from management.
• Maintain and regularly update all relevant tracking spreadsheets.
• Generate POs on the financial system based on approved requisitions.
• Mark POs as complete in the open PO dashboard for all admin orders that have not been GRN’d in Syspro, including those that have been cancelled.
• GRN courier costs associated with job-related logistics.

 
To apply, please send your CV to reception@personastaff.co.za

Please note that only shortlisted candidates that meet the requirements will be contacted.

Persona Staff Pty (ltd) is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.