Role Overview

The Accounts Payables Clerk is responsible for the full creditors function, including supplier account management, accurate processing of invoices, reconciliations, payment preparations, and maintaining compliance with internal financial procedures. The role ensures the accuracy and timeliness of creditor-related transactions and provides support to the broader finance team.

This position requires strong attention to detail, proficiency in financial systems, and the ability to meet strict deadlines in a fast-paced environment.

Key Responsibilities

Supplier Account Management

• Maintain supplier and creditor account information, ensuring data is accurate and current.

• Perform monthly supplier reconciliations and ensure timely resolution of discrepancies.

• Prepare reconciliations for review and sign-off by set deadlines.

• Manage supplier documents and account master data (hard and soft copies).

• Ensure remittance advice and proof of payment are sent to suppliers.

Invoice Processing & Payments

• Capture, match, and process invoices accurately and efficiently.

• Process credit notes to maintain accurate supplier accounts.

• Prepare COD and monthly supplier payments for weekly/monthly payment runs.

• Load and maintain supplier account details on online banking platforms.

• Assist with audit requirements by providing supporting documentation.

GRN Suspense & Trial Balance

• Ensure all goods received are accurately recorded (GRN) and matched with invoices.

• Clear GRN suspense accounts before monthly roll-over to ensure accurate reporting.

Cash Book & Intercompany Transactions

• Allocate payments and receipts in the bank to the correct supplier and intercompany accounts.

• Split expenses/receipts and facilitate intercompany fund transfers.

• Load and prepare payments via online banking.

General Finance Support

• Provide support to the Financial Controller with ad hoc queries, reconciliations, or administrative tasks.

• Participate in financial analysis and reporting activities as needed.