A company based in Umhlanga, Durban, has a vacancy available for an Operations and Finance Support / Office and Accounts Administrator to join their team.

The ideal candidate will play a key role in keeping the business running smoothly with a focus on accurate financial administration, effective office management, and providing support that will enable the wider business to function efficiently. The goal is to create a well-organized, supportive environment where teams can do their best work.

The role also provides personal assistant support to the Executive.

Responsibilities:

Accounts Administration:

○ Process invoices across multiple clients and key clients

○ Perform revenue reconciliation and monthly billing

○ Track and manage budget vs actuals

○ Support month-end processes, aiming for a 2-3 day close

○ Reporting and consolidation with the Finance team in the Johannesburg office

○ MMR reviews and checks

○ Loading and facilitating weekly and ad-hoc payments

Supplier & Expense Management:

○ Reconcile and process supplier payments

○ Track dealer rebates and key vendor accounts

○ Maintain up-to-date recon sheets and approval documentation

○ Expense approval and budget reconciliation

Office & Facilities Management:

○ Ensure the front office is clean, presentable, and well-stocked

○ Manage office supplies, stock, and

○ Supervise the Cleaner

Event & Travel Coordination:

○ Organise team events, internal functions, and ad hoc celebrations

○ Assisting the Culture Club with the organization of internal events and initiatives

Executive Support / PA Duties:

○ Provide travel and logistics support to the Executive

○ Prepare documents, assist with communications

○ Expense and personal claims

Process & Continuous Improvement:

○ Identify opportunities for improved efficiency in finance and operations

○ Help implement processes to streamline admin, recons, and reporting

○ Support strategic thinking and development of financial acumen