Key Responsibilities

Core Finance

 Prepare and post receipts, purchase orders, invoices, refund and other standard bookkeeping tasks.

 Ensure timely and efficient retention / filing of all financial documents.

 Prepare and manage Accounts Receivable and Accounts Payable.

 Liaise with Commercial and Legal departments to ensure accurate record keeping with regards to SOF’s, COA’s, cancellations and amendments.

 Preparation of the monthly invoicing for customers.

 Preparation of customer credit notes for review and processing.

 Follow up of all outstanding debts and assist with the collection of outstanding monies where required.

 Maintenance and reconciliation of the relevant cashbooks.

 Review/creation of POR packs pertaining to purchases and the issue of order numbers for all approved purchases.

 Process of authorised POR’s.

 Follow up of all outstanding purchases.

 Accurately record all supplier invoices and ensure the allocations to the correct General Ledger account and Tracking Category.

 Prepare supplier reconciliations for review, authorisation and payment.

 Review, verify and process supplier cancellations.

 Inform Enterprise and Global Sourcing teams of billing changes that do not align with SCM.

 Preparation of supplier Interco analysis, including circuits, NRC’s and management fees.

 Liaise with customers and suppliers on all queries.

 Prepare, reconcile and record all credit card transactions and receipts and ensure these charges are correctly authorised.

 File and/or archive both physical and electronic documentation within a reasonable time frame (24hrs).

 Adhere to all agreed financial reporting deadlines and tasks.

 Assist with or attending to various statutory or compliance items as required.

 Attend to various reports/schedules whether scheduled or Adhoc.

 Assist the Accountants and Financial manager with various Adhoc items as and when required.

 Ensure adherence to all internal policies and procedures.