- Somerset West
- Salary: Market Related
- Job Type: Permanent
- Sectors: Admin Finance
- Reference: SW004807/AM
Vacancy Details
Employer: Helderberg Personnel cc
Responsibilities include:
Personal Assistant to the Managing Director:
- Assist with confidential and personal filing for the MD
- Screen and manage incoming emails, and other correspondence, prioritizing items that require immediate attention
- Prepare agendas, take minutes, and follow up on action items from meetings
- Maintain and organize personal and corporate filing systems, both physical and digital for the MD, ensuring easy retrieval of documents.
- Assist with processing and sending out invoices.
- Manage the Time Management system for the Group, ensuring timely submission of time sheets by staff, producing monthly project reports, ensuring that project scope changes are captured and charged etc.
- Produce monthly project cost reports
- Communicate effectively and professionally with all stakeholders, representing the MD's interests and priorities
- Coordinate with other departments to ensure timely completion of tasks and projects
- Bachelor's degree in Business Administration, Finance, or similar preferred
- 1-3 years’ experience. Prior experience in administrative support, personal assistance, or financial administration is advantageous
- Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
- Strong attention to detail and accuracy in financial and administrative tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with financial software is desirable.
- Excellent verbal and written communication skills.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently with minimal supervision and as part of a team.
- Flexibility and adaptability to changing priorities and deadlines
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About Helderberg Personnel cc
Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.
Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment
to attending to our clients’ needs, culture and values and to ensure that,
through comprehensive interviews with candidates, the overall match is
determined to ensure a long term relationship. The identity of the client
remains confidential at all times. We understand that our function is to ensure
that the candidate must become a strategic partner to a business instead of a
mere employee. Helderberg Personnel has achieved a steady growth over the last
years and we have evolved into one of the leading agencies in the region. We
have made placements cross functional, cross industry and up to senior
management level.
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