- Umhlanga
- Salary: Market Related
- Job Type: Permanent
- Sectors: Business Management Travel & Tourism PR & Communication
- Benefits: Medical Aid Bonus Parking Travel Allowance
- Reference: copy-Executive Personal Assistant
Vacancy Details
Employer: Crescent Star (Pty) Ltd
Personal Assistant
We are seeking a highly organized and experienced Personal Assistant to support our busy executive in all aspects of their professional and personal life. The successful candidate will demonstrate exceptional communication, time management, and multitasking skills, with a keen attention to detail. The Personal Assistant will be responsible for managing calendars, coordinating travel arrangements, handling confidential information, and providing administrative support to ensure the executive's efficiency and productivity.
Responsibilities:
1. Manage executive's calendar by scheduling and coordinating appointments, meetings, and events.
2. Arrange travel itineraries, including flights, accommodation, transportation, and visa requirements.
3. Screen calls, take messages, and prioritize emails, responding on behalf of the executive as appropriate.
4. Compile and prepare documents, presentations, and reports for meetings and presentations.
5. Conduct research and gather information on various topics as requested by the executive.
6. Maintain confidentiality of sensitive information and exercise discretion in handling all matters.
7. Act as a point of contact between the executive and internal/external stakeholders, clients, and colleagues.
8. Organize and coordinate business and personal events, including meetings, conferences, and social gatherings.
9. Assist with personal tasks, such as managing personal appointments, family commitments, and household matters.
10. Manage personal finances and expenses, ensuring accurate record-keeping and timely payments.
11. Perform general administrative duties, including file management, data entry, and maintaining office supplies and equipment.
12. Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met and work is completed efficiently.
Candidate Requirements
Important: Availability & Travel - Dependents
This Position requires the Personal Assistant to be available after hours, evenings, on public holidays and weekends were necessary. The position entails doing private and business errands while being able to accompany the executive or travel on short notice for long periods.
Thus the post would be preferable for an individual who has no dependents or dependents who have been cared for.
Requirements:
-Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
-Exceptional communication and interpersonal skills, both verbal and written.
-Proficient in using Microsoft Office Suite (Word, Excel) and other relevant software.
-Strong attention to detail and accuracy, with excellent proofreading and editing skills.
-Ability to maintain confidentiality and handle sensitive information with discretion.
-Problem-solving and decision-making abilities, with a proactive and positive attitude.
-Ability to work well under pressure and adapt to changing priorities in a fast-paced environment.
-Flexibility to work outside regular office hours and travel as needed.
-A professional demeanor and ability to represent the executive and the organization in a polished and professional manner.
-Bachelor's degree in business administration, communication, or a related field is preferred.
52 people have applied for this job. 2552 people have viewed this job.
About Crescent Star (Pty) Ltd
Similar Jobs
Personal Assistant - Executive PA
- Durban North
- Job Type: Permanent
- Posted 12 Apr 2024 | 20 Days left
Executive Assistant
- Gauteng
- Job Type: Permanent
- Posted 20 May 2024 | 58 Days left
Executive Assistant
- Western Cape
- Job Type: Permanent
- Posted 20 May 2024 | 58 Days left
Executive Assistant
- KwaZulu-Natal
- Job Type: Permanent
- Posted 20 May 2024 | 58 Days left
More Jobs at Crescent Star (Pty) Ltd
IT Manager - Recharger Umhlanga
- Umhlanga
- Job Type: Permanent
- Posted 04 May 2024 | 43 Days left
Electrician - Customer Support Evening
- Durban North
- Job Type: Permanent
- Posted 04 May 2024 | 21 Days left
Legal Advisor
- Durban North
- Job Type: Permanent
- Posted 12 Apr 2024 | 20 Days left
Personal Assistant - Executive PA
- Durban North
- Job Type: Permanent
- Posted 12 Apr 2024 | 20 Days left