Vacancy Details
Employer: Placement Point (Pty) Ltd
A well established company based in Bryanston is seeking a Personal Assistant / Office Administrator.
Duties:
- Answering of calls and liaising with clients (Internal and External). Relaying of messages for directors
- Drafting of correspondence on behalf of directors
- Planning and organizing meeting for directors
- Preparing documents for meetings on behalf of the directors as and when requested
- Preparation of presentations as and when requested
- Organizing travel arrangements as and when requested
- Manage the updated contact numbers in directors’ phones
- Dealing with ad hoc personal requirements for directors
- General duties for Directors as required
- Oversee the office maintenance, this includes but is not limited to;
- Dealing with contractors, including receiving quotes, checking work done etc.
- Ensuring that windows, carpets etc. are cleaned according to the schedule
- Ensuring that repairs are done timeously and within budget
- Ensuring that irrigation is working and gardening services are done timeously are to the required standard.
- Oversee the housekeeping functions, this includes but is not limited to.
- Ensuring offices are clean
- Ensuring that coffee machines are in working order and fully stocked.
- Ensuring that boardrooms have been opened / closed every day
- Ensuring that Environmental Hygiene has stocked the bathrooms with consumables
- Ordering of groceries and stationery within budgets
- Dealing with contractors and arranging quotes
- Distributing groceries and stationery
- Managing the office keys and access to the keys
Candidate Requirements
Requirements:
- Matric (Grade 12)
- Relevant tertiary education/certifications
- Experience in same or similar role of at least 3 to 5 years.
Competencies:
- Strong problem-solving skills
- Excellent communications skills
- Organised and diligent person
Computer Literacy:
- MS Office (Outlook , Excel)
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