A self-starting and energetic professional who can effectively manage new sales orders, purchase orders, short term, and long-term backorders. As well as updating purchase orders on pastel ensuring totals match to supplier invoices.
Who are you?
You have great communication skills
You have good decision making and problem-solving skills
You are amazing at maintaining a client relationship
You are a strategic thinker You have Impeccable time-management.
What’s the role?
You will be responsible for:
Negotiating prices and terms with suppliers
Ensuring the hardcopies of daily sales are received from the warehouse.
Ensuring all sale orders are received and marked off.
Ensuring the warehouse is informed if all sales orders are not received.
Creating purchase orders for all sale orders received with relevant suppliers.
Ensuring pricing is correct by checking and comparing the prices with the price list on the system.
Ensuring stock is available on the system.
Ensuring ETA is checked with suppliers and the sales department is informed, should stock not be available.
Ensuring all sales orders are printed and handed to the warehouse
Ensuring purchase orders are emailed to relevant suppliers
Ensuring invoices are obtained for COD suppliers and send to the Managing Director for payment
Ensuring proof of payments are sent to the supplier
Ensuring that all sale orders for the day are printed and submitted before close of business
Ensuring ETA from suppliers are updated on Google Sheets every Friday
Ensuring third-party forms are completed with the suppliers
Ensuring relevant clients are emailed by making use of the delivery notes
Ensuring all invoices are printed from Pastel
Ensuring completed forms and delivery notes are emailed to the suppliers
Ensuring purchase orders are created and send to suppliers
Ensuring suppliers are informed that it is a third party order
Ensuring supplier invoice is received back from the supplier
Ensuring all orders are updated on Pastel
Ensuring all invoices are collected from the Warehouse on a daily basis
Ensuring invoices are created from purchase orders and stock is booked into Pastel
Checking backorder and source from alternative suppliers as and when required