Admin Manager - SV - MK Division, Sandton

  • Sandton
  • Salary: Market Related
  • Job Type: Permanent
  • Sectors: FMCG, Management
  • Posted by SV - MK Division on Tuesday, April 28, 2020
  • Reference: 13151
  • Apply before Wednesday, May 27, 2020 - 22 Hours left

Vacancy Details

Employer: SV - MK Division

Dis-Chem Pharmacies require's an Admin Manager for the Sandton / Midrand Area. You will manage, implement and maintain company administration policies and procedures, by adhering to group standard operating procedures that ensure the profitably of the store.

Minimum Requirements


  • Grade 12 / Matric

  • Minimum of 3 years’ retail experience in the following fields: Receiving, Capturing, Till Operations, Cash Office and Customer Service

  • Minimum of 2 year’s management experience of a staff complement of around 8

  • Computer literate – MS Office

  • Willing and able to work retail hours


  • Financial / Admin diploma, or a relevant 3-year diploma

  • Working knowledge of SAP with regard to operating and utilising retail operation systems

  • Basic knowledge and application of human resources

Job Description:

  • Disseminate, collate and report all relevant information between the store and department managers in a manner that encourages strategic goal congruency

  • Facilitate and assist in any internal or external audits conducted in the store

  • Assist the Store Manager with any reasonable duties in the trading routine, and optimising the operations of the store

  • Drive in-store continuous improvements targets that relate to the portfolio’s direct responsibility

  • Adhere to all company and business unit deadlines

  • Adhere to relevant procedures detailed in the code of practice, foodstuff and complementary medicine file

  • Adhere to and be familiar with Dis-Chem policies, code of conduct, and SOPs

  • Investigate negative GP values in the business unit, and take appropriate actions to identify and rectify controllable errors

  • Manage goods in transit as directed by SOPs

  • Investigate and verify manual purchases processed against the business unit

  • Minimise, investigate, correct and report on business unit negative stock on hand

  • Minimise, investigate and report on business unit dormant stock. Analyse dormant stock reports for Heads of the department to investigate and rectify

  • Total management including but not limited to planning, implementation, investigation and reporting on all store inventory counts

  • Ensure the physical stock in all storage locations balances with the inventory ledger in SAP

  • Manage the branch shrinkage and consumables within store targets

  • Ensure the business unit provides an above-expectation customer service experience

  • Ensure staff follow company policies and procedures

  • Ensure the customer request system is operational and actioned on a daily basis

  • Ensure the accurate manual processing of points to customer accounts

  • Continuously report and encourage new loyalty signups

  • Manage and facilitate human resource processes, submissions and documentation for the entire business unit in compliance with SOPs

  • Take total ownership of the workforce management system (KRONOS) within the business units. This includes, but is not limited to master data management and transactional management

  • Ensure the company performance management systems are implemented and executed as directed by company policy

  • Take complete control and manage the store cash resources, daily takings and banking in compliance with company operating procedures

  • Manage tender discrepancies that include the value of negatives, the value of auto receipts, balancing of returns and value of dormant stock

  • Management of all store float discrepancies that include, the accuracy of the stock count, control of adjustments and accuracy of cycle counts

  • Review the reconciliation of daily takings to turnover

  • Ensure transaction integrity throughout the branch by effective monitoring, implementation and evaluation of adherence to company internal control procedures

  • Control overtime and casual spend

  • Ensure the balancing of floats

  • Sign-off and investigation of run ends on a daily basis

  • Following of cash collections procedures as detailed in the SOPs

  • Maintain and manage the integrity of all branch transactions

  • Total management of the cash and point of sale functions within the business unit to include SOPs as well as mentorship growth performance, and development of all staff members forming these functions

  • Total management of the goods receiving function, direct and indirect credits function within the business unit to include SOPs as well as mentorship growth performance and development of all staff members forming these functions

  • Ensure transaction integrity for incoming goods receipts and outgoing returns throughout the business unit by effective monitoring, implementation and evaluation of adherence of company internal control procedures

  • Ensure the accuracy and completeness of branch transactions

  • Prepare the store budget for review where influenced by direct responsibilities

  • Ensure all expense related items are controlled and managed within budget

  • Ensure that all expense related stock is adjusted to the correct GI accounts on a monthly basis

  • Ensure the ordering and monitoring of expense related items within the store 



  • Store retail admin and management experience, relating to receiving, capturing, till operations, cash office and customer service

  • Strong command of the English language

  • Basic financial skills - GP, mark-up, VAT, etc.

  • Effective interaction with suppliers, management, reps and staff

  • Strong analytical skills and time management


  • Basic IR and management training

  • Basic accounting knowledge

  • Portrayal of leadership

Special conditions of employment:

  • Willing and able to work retail hours

  • Local traveling – valid driver’s license and own reliable transport

  • South African citizen

  • Clear credit and criminal records 

Remuneration and benefits:

  • Market-related salary

  • Medical aid

  • Provident fund

  • Staff account 


Dis-Chem Pharmacies is an equal opportunity employer. Dis-Chem’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to Dis-Chem’s Employment Equity & Transformation Strategy. Dis-Chem actively supports the recruitment of People with Disabilities.

Apply before Wednesday, May 27, 2020 - 22 Hours left Companies may expire jobs at their own discretion. If you have not received a response within two weeks, your application was most likely unsuccessful.
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About SV - MK Division

Dis-Chem has been South Africa’s first choice in pharmacies since 1978, with our linked dispensaries, family clinics, non-pharmaceutical and comprehensive self-medication centres.

Our Head Office is based in Midrand, Johannesburg and we have over 150 stores spread across Southern Africa. We employ over 18 000 full-time and part-time employees, where we give our employees training to ensure that they have the greatest possible support to do their work and develop themselves as individuals.

As a leading specialist in beauty, healthy food, sport supplements, health and well-being, we offer the widest ranges in these categories and expert advice.

In 2016, Dis-Chem listed 27.5% on the JSE and it was the second largest IPO on the exchange. The Group is still managed by its original founders, Ivan and Lynette Saltzman being the Chief Executive Officer and Managing Director respectively.

Our Loyalty Benefit Programme is one of the most highly rated loyalty programmes in South Africa as it offers unbeatable discounts.

We have been rated as the country's best pharmacy chain by Professional Management Review, have been voted as the Best Pharmacy, Best Medical Supply Store and Best Health Store in The Star Your Choice and Pretoria News Readers Survey.

We are a recipient of the Leisure Options Readers’ Choice Awards and in 2014, we were voted the best pharmacy brand by Readers Digest SA. We have been voted the coolest Health and Beauty Specialist in the 2016/2018 Sunday Times Generation Next Awards.

We have a vast network of devoted suppliers who assist in satisfying the needs of hundreds of customers on a daily basis.

Our social responsibility programme is managed through the Dis-Chem Foundation. The aim of the Foundation is to provide care and support to improve the lives of individuals while relieving the burden on communities, family and friends.