Junior Debtors/ Creditors Clerk- Receptionist - Key Recruitment Group, Cape Town

  • Cape Town
  • Salary: On Application
  • Job Type: Permanent
  • Sectors: Admin
  • Posted by Key Recruitment Group on Wednesday, February 19, 2020
  • Reference: 33732
  • Apply before Sunday, April 19, 2020 - 22 Days left

Vacancy Details

Employer: Key Recruitment Group

Debtors & Creditors and receptionist

Our client is looking for an Administration clerk with dynamic outgoing personality, friendly and professional for front of house reception is required for our distribution outlet in Paarden Eiland. Responsible to assist our administration department with processing and to perform general office administration and reception.


Creditors Administration (Assisting)

* Processing and capturing of creditor invoices on the relevant accounting system.
* Monthly reconciliation of creditor statements against the creditors' ledgers.
* Verify and follow up on invoices, statements and payments.
* Reconciling Intercompany Accounts.
* Filing of the relevant paperwork.

Debtors management

* Processing of daily reseller orders received online or placed via email.
* Liaising with logistic department for delivery/collections thereof.
* Attending to monthly age analysis and statements of Resellers.
* Track all communication with debtors and provide feedback to the FM on outstanding payments, expected payment dates, reasons for long outstanding debts, etc.
* Ensure accurate and complete invoicing and correct allocation of payments received.
* Ensure that the necessary approvals are obtained prior to crediting invoices.
* Send out the invoices and credit notes to the clients via e-mail.
* Submit statements monthly as per the client's requirements if applicable.
* Communicate any problems with debtors to the FM.
* Do daily filing of the invoices/credit notes.
* Do the monthly Sales reconciliations with the various sales departments.
* Creating Sales Order (Quotes)
* Daily processing on CRMS (Customer Relationship Management System) and warranty related tickets logged

Reception/office administration

* Assisting with walk-in customers

To Market and Represent the Company and Products inside and outside of the Showroom.

To market the Company and Products in the Showroom.

To close sales and attain the regional monthly budget set.

To follow up on Customers and after sales service.

To help maintain the Showroom.

* General Receptionist responsibilities:

Passing on messages by email and keeping a record of all calls and messages.

* Seeing to all the office administration matters: typing, faxing, phoning, filing, spread sheets, reports, minute taking.
* All general office administration matters including the monitoring of general (not stock) resources required for the proper running of the store.


* Grade 12 or equivalent certificate essential.
* Minimum 2 years' experience in debtors and creditors reconciliations and accounts.
* Minimum 2 years' working experience on a well-known accounting package (SAGE Evolution will be highly advantageous).
* Sound knowledge of general ledger accounting and allocations.
* Proficient skills in Microsoft applications, especially Word and Excel.

Skills required

* High aptitude level.
* Meticulous with strong attention to detail and accuracy.
* Strong numerical skills.
* Methodical.
* Customer-centric.
* Good interpersonal skills.
* Responsive.
* High level of confidentiality and professionalism.
* Good time management skills.
* Strong communication skills (verbal and written).
* Ability to cope with pressure and deadlines in a fast-paced environment.
* Ability to work independently as well as in a team.

Apply before Sunday, April 19, 2020 - 22 Days left Companies may expire jobs at their own discretion. If you have not received a response within two weeks, your application was most likely unsuccessful.
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About Key Recruitment Group

We do not subscribe to the hackneyed expression – “our people are our most valuable assets” – simply because assets are bought and sold and exploited for gain.

We believe emphatically that “your people are your business” and therefore we remain committed to the deployment of top quality recruitment practices in service to clients.

Through an established collaborative network of HR Practitioners whose essential purpose resonates with our own, we are able to offer comprehensive people centred Management Consulting and Executive Coaching services.