Girl Friday / Personal Assistant / General Assistant, Port Elizabeth

  • Port Elizabeth
  • Salary: Market Related
  • Job Type: Permanent
  • Sectors: Insurance, Finance
  • Posted on Tuesday, January 14, 2020
  • Reference: GrlFri012020
  • Apply before Saturday, March 14, 2020 - 27 Days left

Vacancy Details


This position would suit someone with a lot of energy, who is willing to go above and beyond.

 Main job tasks and responsibilities include, but will not be limited to:

  • Various Administrative duties on instruction
  • Typing, Scanning, Saving, Filing (hard copies and electronic copies)
  • Documentation preparation
  • Drafting of correspondence where required
  • Answering phones, screening calls, taking messages, maintaining appointment calendar
  • Welcoming clients, dealing with walk-in clients
  • Co-ordinating travel arrangements
  • Provide basic and accurate information in person and telephonically
  • General office assistance
  • Provide strong administrative support to the Directors
  • Stock replenishment
  • Property Management
  • Deliveries / Collections and Errands
  • Reception relief will be a core function and therefore bilingual in English and Afrikaans imperative
  • Manage their own diary/follow up system
  • Ability to multi-task across varied depths of tasks and instructions
  • Sense of urgency to complete the daily tasks is imperative
  • Prioritizing skills essential.
  • Demonstrate assertiveness when necessary when prioritising demands
  • Handle and maintain confidential and sensitive information
  • Demonstrate flexibility and openness to change
  • Effective self-management
  • Maintain a positive attitude and respond openly to feedback
  • All other reasonable duties that might be assigned to the employee.
  • Build and maintain constructive and effective relationships with Stakeholders
  • Provide consistent, accurate, timely and pertinent communication to Stakeholders
  • Respond to stakeholder instructions, inquiries and issues within the established timelines.

Candidate Requirements

Minimum Requirements

  • Matric Certificate (Grade 12)
  • Bilingual in English and Afrikaans (non-negotiable)
  • Driver’s License essential (non-negotiable)
  • MS Excel literacy is essential
  • Computer skills and knowledge (MS Word, Excel, Outlook, Internet)

 

Key competencies:

  • Friendly, energetic and dynamic
  • Punctual
  • Neat and Organised
  • Pro-active
  • Fully Bilingual in English and Afrikaans
  • Professionalism - Working in a corporate environment
  • Effective communication skills – written and verbal
  • Excellent telephone etiquette
  • Problem assessment and problem solving
  • Dealing with difficult customers/suppliers
  • Customer service orientation
  • Self confidence
  • Planning and Prioritising
  • Attention to detail and Accuracy
  • Flexibility / adaptability
  • Fast Learner
  • High level of responsiveness – sense of urgency a must!
  • Team player with exceptional interpersonal skills and solution-oriented attitude
  • Able to perform under pressure
  • Good mathematical skills
  • Ability to prioritise and self-manage work loads
  • Positive attitude
  • Behaving in an ethical manner at all times – Honest, Reliable and Trustworthy

 

Interested candidates should email their CV, ID and Drivers License to hr@ambiton.co.za with the title in the subject line. Should you not be contacted within 2 weeks, please consider your application unsuccessful.

This position reports to: Managing Director Apply before Saturday, March 14, 2020 - 27 Days left Companies may expire jobs at their own discretion. If you have not received a response within two weeks, your application was most likely unsuccessful.
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