Support Co-ordinator - Fidelity Services Group, Roodepoort

  • Roodepoort
  • Salary: Market Related
  • Job Type: Permanent
  • Sectors: General, Security
  • Posted by Fidelity Services Group on Friday, November 1, 2019
  • Reference: 9378
  • Apply before Tuesday, December 31, 2019 - 23 Days left

Vacancy Details

Employer: Fidelity Services Group

Introduction...

To ensure the Facilities Management unit is managed in an efficient and professional way resulting in efficient & cost effective operational delivery.
It will be required of the incumbent within the position to collaborate with all role players within the business as well & liaise with service providers to provide a cost effective efficient solution to all facilities related queries & complaints

Minimum Requirements...

THE QUALIFICATIONS AND EXPERIENCE

  • 2/3 years’ experience as an administrator
  • Strong computer skills (MS Word; MS Excel; Outlook; Boardroom booking system; etc.)
  • Basic Procurement /facilties background
  • Stock / Quality control

PERSONAL CHARACTERISTICS AND COMPETENCIES

  • Action-orientated
  • Attention to detail
  • Excellent communication skills
  • Manage diversity
  • Problem solving ability
  • Customer focus/service orientated

Job Specification...

MANAGE:

FACILITIES:

  • Capture and record all administration requirements for the Facilities team that do not have access to a Computer
  • All procurement functions for the Facilities Management Unit (Request quotes, benchmark for cost effective / quality assurance / optimal delivery times options, process requisitions, manage payments to suppliers)
  • Control the operating costs within Facilities unit (Cost Containment) (Sourcing most cost effective solutions)
  • Management of the cleaning teams stock and equipment
  • All facilities units administration of E-Payroll services
  • Processing of all leave application and administration of all attendance
  • Manage the facilities  Storeroom and the stock thereof
  • Capturing of all maintenance job cards and consumable delivery notes
  • All key control functions for the business
  • Welcomes on-site visitors, determines nature of business and announces visitors. 
  • Answering telephone calls  
  • Maintains communication by following policies and procedures; reports any changes to the policies and procedures, as needed.
  • Maintains office equipment by troubleshooting malfunctions; calling for and expeditingrepairs. 
  • Keeps office equipment operating by following operating instructions and established procedures; troubleshooting breakdowns; maintaining equipment supplies; performing preventive maintenance; calling for repairs.
  • Oversee and ensure that office supply inventory is executed and Assists with other-related administrative duties such as typing, photocopying, faxing, filing and collating.
  • Resolves problems related to issues (i.e., conference room conflicts, visitors, facilities, etc.) that may involve a high-level of complexity in order to provide good customer service.
  • Performs back-up assistance administrative assistant personnel to procurement operations.
  • Receives, sorts and routes incoming mail to the appropriate personnel.
  • Maintains employee and department directories and provides to internal personnel to ensure transparency of all new and terminated personnel.
  • Maintains customer confidence and protects organization operations by keeping information confidential; cautioning others regarding potential breaches.

Interested candidates whose credentials best match the requirements can send their CV’s before close of business on Friday 08 November 2019.

We reserve the right not to make an appointment to any advertised position.

Whilst preference is given to existing employees at all times and the choice made purely on merit, Historically Disadvantaged Candidates and Disabled Candidates are encouraged and supported in the FSG team.

Fidelity Security Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.


Apply before Tuesday, December 31, 2019 - 23 Days left Companies may expire jobs at their own discretion. If you have not received a response within two weeks, your application was most likely unsuccessful.
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About Fidelity Services Group

Fidelity Services Group is Southern Africa's largest integrated security solutions provider and the industry leader in protection innovation.

Excellence in service delivery and implementation are fundamental to our impressive track record. By keeping abreast of the latest trends and technological developments globally, and continuously evolving and innovating, the Group remains a front-runner in the security solutions market.

Through a bouquet of services and related products, the Group can tailor make a solution for any requirement. With the Group's exceptional leadership, the unwavering commitment of management and that of all its employees, the Group has enjoyed exceptional growth over the last five years.

The Group's Cash Solutions business continues to grow and has quickly become a serious competitor in the market, garnering a large number of high profile national contracts and bringing state of the art technology backed by Fidelity's hands-on approach to the market