Responsibilities

• Answering the Switchboard, transferring calls, and emailing detailed messages
• Keeping track of the staff diaries, scheduling meetings, filling in relevant tracking documents
• Acting as a first point of contact: dealing with correspondence and phone calls
• Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
  Booking and arranging travel, transport and accommodation
• Organizing events and conferences
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses
• Miscellaneous tasks to support chairperson with business and personal matter
• Petty Cash - Ordering the groceries required for the kitchen & balancing the petty cash
• Ordering of stationery, paper & additional items - for the office & site office
• Catering for meetings ( all staff )
• Planning & Co-coordinating Staff functions

Requirements

• Matric
• Secretarial Diploma
• Afrikaans writing documents and memos
• Advanced Excel skills in V LOOKUP and Pivot tables
• Own car
• Only SA Citizens will be considered

Logistics company