KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll  - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!

To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:                                                                      

•    A detailed Curriculum Vitae.

•    Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).

•    A copy of your identity document (South African ID or passport for foreign nationals).

•    Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:

•    Assist with preparations of all Centre for Graduate Support (CGS) workshops.

•    Compile and manage RSVP records, attendance registers, and evaluation forms.

•    Assist during all CGS workshops.

•    Assist during all CGS events, such as the 3MT competition and marketing events.

•    Assist with the distribution of advertisements for CGS activities and workshops.

•    Assist with preparations to present workshops online on the D2L.

•    Gather, capture, compile and analyse data for CGS reports.

•    Assist with the analysis of workshop evaluation forms

•    Assist with postgraduate student enquiries.

•    Record and relay postgraduate student enquiries.

•    Report on postgraduate enquiries and activities.

•    Assist prospective postgraduate students with admission enquiries and the submission of application documentation.

Inherent requirements:

•    Grade 12 or national vocational certificate on NQF Level 4.

•    One (1) year’s relevant working experience in a higher education environment.

Recommendations:

•    Bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 in administration or related field. 

•    Two years’ experience in a higher education environment.

•    Knowledge of UFS postgraduate admission administration.

 

Required competencies: 

•    Results Orientated:

-    The ability to set high standards, establish tough goals, and to work to achieve success.

-    The ability to be reliable, responsible, dependable and to fulfil obligations.

•    Strategic Thinking:

-    The ability to plan work and to follow plans.

-    The ability to carefully analyse information and use logic to address issues and problems at work.

•    Business Acumen:

-    The ability to adhere to rules and strictly follow work regulations.

-    Proficient in using MS Office.

•    Leading:

-    The ability to lead, take charge of situations, and offer opinions and directions to others. 

-    The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

•    Building Coalitions:

-    The ability to be self-assured and at ease with people in all types of social situations.

-    The ability to make decisions through consultation, collaboration and working with close supervision. 

Assumption of duties:

01 July 2026 or as soon as possible.

Closing date:

17 June 2026 

Salary: The annual remuneration package, including benefits is R 240,866.45 – R 403,692.54 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits: 

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:

For enquiries, please feel free to contact 051 401 2876 or email SeitlhekoLP@ufs.ac.za or Recruit@ufs.az.za. Additionally, kindly contact 051 401 2558 / 2979  for assistance.

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: ufs-employment-equity-plan_2025.pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.