Duties:

• Office Management:
  • Perform and execute day-to-day office operations
  • opening and closing procedures
  • reception duties
  • Receiving incoming calls
  • Administration
  • Filing
  • Purchasing office supplies
  • Payroll input for staff wages, and petty cash
• Sales and Order Processing:
  • Manage sales processes
  • Taking and processing orders execution
  • Drawing up quotations, tax invoices, credit notes
• Accounts Management:
  • Assist with financial transactions
  • Reconcile accounts using Pastel to generate financial statements
  • Debtors and Creditors
  • Perform monthly bank reconciliations
• Invoicing and Payments:
  • Create invoices using Pastel
  • Collect payments
  • Age analysis and reporting
• Logistics:
  • Coordinate daily product deliveries
• Customer service:
  • Customer Liaison
  • Address customer enquiries and complaints
• Reporting:
• Prepare daily and monthly reports on:
  • Sales
  • Transport
  • Manufacturing
  • Sorting
  • Driver performance
• Budget and Expenditure:
  • Record office expenses in line with the budget
• Stock Management:
  • Maintain stock levels and assist with stock control and regular stock checks