Committee Secretary

Durban
Salary: Market Related
Job Type: Contract
Sectors: Accounting Government & Parastatals Finance
Reference: SK003

Apply before Jun 30 2026 | 22 Days left

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Vacancy Details

Employer: Sibisi and Associates (Pty) Ltd

The Company is a private equity and private debt Fund based in Durban, reporting to the KwaZulu Natal Department of Economic Development, Tourism, and Environmental Affairs (EDTEA).

The Company seeks to appoint an experienced and suitable Committee Secretary. Reporting to the Company Secretary, the successful candidate will be responsible for ensuring that meetings are effectively organized and minutes.

Key performance areas:

• Provide effective administration for all meetings.

• Draft agendas in consultation with Management, and the Company Secretary.

• Provide input into Board/Committee meeting agendas and meeting packs to ensure compliance with statutory and corporate governance prerequisites.

• Ensure the timeous collation and dispatch of board packs and support to Committee and Board members and invites.

• Draft accurate and professional Committee Chairpersons' reports in preparation for the Board meetings.

• Electronic recording and preservation/safeguard of all proceedings of Committees and Board meetings.

• Attend meetings and prepare accurate and professional minutes for the Company Secretary’s review.

• Prepare extracts of resolution and minutes for all Board and Committees proceedings.

• Prepare and track action items from Board, Board Committees, ensuring decisions made are communicated to the relevant stakeholders (for noting and/or actioning).

• Assist the Company Secretary with drafting reports to Management, Board and Committees.

• Ensure and track timely filing of all statutory returns and forms, such as annual returns, forms for the director and officers' appointments and resignations.

• Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC.

• Provide corporate governance advice and guidance on the Companies Act, PFMA, Corporate Governance best practices and principles, and related applicable legislation.

• Review of the Governance Committees Terms of Reference/Charters

• Effective facilitation of Board processes (contribute to corporate secretariat efforts to enhance the effectiveness and functioning of the Governance committees).

• Undertake any ad hoc duties as guided by the Company Secretary.

Candidate Requirements

The following minimum requirements must be met to be considered for this position:

• At least 2 years of experience as an Administrator in a corporate secretariat office is essential.

• Extensive experience in minute-taking is essential. Candidate must have an average typing speed between 100 to 150 pm.

• Experience in implementing strategy, plans, programs, and procedures.

• A minimum of three-year degree in relevant field (B Proc, LLB) Studying towards Chartered Secretariat Certification with the Institute of Chartered Secretaries will serve as an advantage.

• Experience in the financial services industry will serve as an advantage,

• Knowledge of relevant legislation (PFMA and Treasury Regulations), compliance and governance requirements.

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About Sibisi and Associates (Pty) Ltd

Sibisi & Associates Pty Ltd, with our head office based in Durban, South Africa, is proud to be a Level 1 B-BBEE certified company since 2016. We specialize in HR, Contract & Supply Chain Management, Facilities Management, Industrial Cleaning, Recruitment Services, Temporary Workforce Solutions, and Payroll Consulting. Originally starting in Kwa-Zulu Natal, we have successfully expanded our reach to include most provinces across South Africa, ensuring broad access to our comprehensive services for clients throughout the country.

Our dedication to maintaining the highest standards of quality, environmental stewardship, and occupational safety is affirmed by our certifications in ISO9001:2015, ISO14001:2015, and ISO45001:2018. These certifications reflect our commitment to excellence in all aspects of our operations.

The strength of Sibisi & Associates lies in our diverse team of professionals, who are committed to delivering bespoke, efficient solutions that address the specific needs of our clients. With our robust offering of Recruitment Services and Temporary Workforce Solutions, we are uniquely positioned to support the dynamic needs of industries across South Africa. Our focus on quality, sustainability, and community development has solidified our reputation as a reliable partner in fostering business growth and success throughout the region.