JOB PURPOSE:

Responsible for managing and overseeing various aspects of the procurement process within the company. The role involves managing purchasing activities, maintaining vendor relationships, and ensuring the efficient and cost-effective acquisition of goods and services.  

VENDOR MANAGEMENT

• Maintain and update a database of approved vendors.
• Establish and maintain relationships with suppliers.
• Evaluate supplier performance and ensure compliance with contract terms.
• Conduct market research to identify potential suppliers.
• Evaluate supplier proposals and select appropriate vendors based on quality, cost, and delivery performance.
• Negotiate terms and conditions with suppliers to secure competitive pricing and service.

PROCUREMENT PROCESS MANAGEMENT

• Ensure timely and accurate processing of purchase orders.
• Negotiate prices with suppliers to achieve the best possible cost savings.
• Assist in the development and implementation of procurement policies and procedures.
• Ensure compliance with internal and external procurement regulations.
• Monitor and track orders to ensure timely delivery.

COMPLIANCE & DOCUMENTATION

• Ensure compliance with procurement policies and procedures.
• Maintain accurate and up-to-date procurement records and documentation.
• Assist in the preparation of reports and analysis on procurement activities.
• Ensure proper documentation of procurement activities for audit purposes.

COST CONTROL

• Identify and implement cost-saving opportunities.

STAKEHOLDER COLLABORATION

• Collaborate with internal departments to understand their procurement needs.
• Provide support and guidance to staff on procurement policies and procedures.
• Resolve procurement-related issues and discrepancies.

External challenges:

·        Supply Chain Disruptions

·        Price Fluctuations

·        Supplier Reliability and Performance

·        Economic Conditions

·        Cultural and Language Barriers

·        Supplier Market Consolidations

Internal challenges:

·        Communication and Coordination

·        Process Efficiency

·        Compliance and Risk Management

·        Supplier Relationship Management

·        Data Management

Internal Interfaces:

·        All employees at all levels of the company

External Interfaces:

·        All customers/suppliers/vendors