Role Purpose

The Junior Bookkeeper / Finance Administrator plays a key role in supporting the Finance Manager and Managing Director with day-to-day bookkeeping and administrative tasks. This is a hands-on, in-office position that involves processing transactions, handling returns, maintaining records, and assisting with daily, weekly, and monthly financial routines to keep the business running smoothly.

Key Responsibilities

Daily Finance & Admin Support

• Capture and process supplier invoices, credit notes, and customer payments.

• Perform daily bank statement allocations and assist with reconciliations.

• Maintain accurate filing (digital and physical) of financial documents.

• Handle and process product returns and ensure correct credit notes are issued.

• Support the Finance Manager with ad-hoc administrative tasks and data capture.

Weekly & Monthly Tasks

• Assist with weekly supplier payment runs (preparing payment batches for approval).

• Follow up on outstanding debtor payments and update ageing reports.

• Participate in weekly stock and returns reviews with operations and warehouse teams.

• Help prepare monthly management packs by collating invoices, statements, and reconciliations.

• Support the Finance Manager during month-end close (journals, reconciliations, reporting).

Office Administration

• Provide general administrative support to the Managing Director and team.

• Coordinate and maintain internal records such as supplier contracts, credit applications, and staff expense claims.

• Assist with internal communication, filing, and document management to ensure smooth office workflow.