East London: Starting salary R 9000 per month. Monday to Friday 8:00 am to 5pm

Job Type: Permanent after completing a 1-year contract which includes a 3 month probation period.

Sector: Administration in financial services sector/investments.

Posted by: The Advertiser

Apply before 01 September. Please provide a brief description of yourself and a motivation as to your application for the position of receptionist. Attach your CV with traceable references. 

Job Description and Key Performance Measures:

The company seeks a lady who is emotionally mature, well presented, with a positive and friendly attitude, pays attention to detail and is consistent. 

·       General office duties including but not limited to; set up client appointments (including setting up Zoom and Microsoft Teams virtual appointments), meet and greet clients, filing, typing, copying, scanning, courier arrangements etc.

·       Diary management

·       Electronic record keeping of clients

·       Updating office systems with client information

·       Updating various office registers

·       Boardroom duty/management

·       Answering the switchboard, directing calls and detailed message taking.

·       Preparing documents for all client appointments and checking documents for accuracy ahead of annual meetings/general appointments and for first time clients.

·       Perform office duties according to the necessary processes and procedures of the company.

·       Deal with third parties regarding office system maintenance, taking stock of and ordering office supplies.  

·       Provide excellent client services to all clients whether in person or by telephone. 

·       To ensure that client requests are being attended to in the designated timeframe.

·       To always be professional and friendly in client/visitors’ interaction.

·       To adhere to the standards, policies and procedures of the company.

·       To maintain a professional appearance in adherence with the dress code of the company.