Main purpose / objective of the position:

To negotiate and agree terms and conditions of proposals to lease premises within specified parameters and conclude terms of standard lease agreements. To satisfy needs of tenants whilst not compromising company position. Reduce vacancies and run with new deals

Key Responsibilities:

• Ensure all renewals and new leases are timeously negotiated and professionally compiled, within Company/Client process/policy.

• Ensure leases are accurately prepared and signed off.

• Responsible for producing accurate status reports. Responsible for other leasing tasks or as directed from time to time.

• Maintain positive relationships with all tenants and brokers.

• Compile and distribute vacancy schedule to all brokers on a monthly basis.

• Attend to prospective tenants/brokers, showing space.

• Maintain and grow broker relationships/Database.

• Leasing strategy formulated.

• Preparation of and managing of Income budget.

• Tenant files kept up to date with relevant correspondence.

• Offer support to as and when required.

• Meet deadlines

• Provide input into monthly reports,

• Compile monthly variance reporting and forecast reporting.

• Implement a process to ensure outstanding leases and FICA documentation from tenants are followed up and if not received within a timeframe to escalate for assistance.

• Compile accurate annual budgets. Retention of tenants as well as minimum to zero vacancies within the portfolio

• Tender application

• Frequent TI meetings to ensure achieving BO dates

• Monthly Pre-billing report checks and sign off

• TI schedule compilation and updates

• Commission check monthly prior to sign off by client

• Check motivations and sign off for client approval

Knowledge required:

Computer literacy. Negotiating skills. Numerically inclined. Ability to understand contracts. Sound knowledge of the legal context within which commercial leases are negotiated.

Competencies required:

Excellent negotiation, analytical skills. Financial management skills. Excellent business administration skills. Time management, Ability to understand contracts. Well organised

• Speaking/ Verbal Expression

Good communication and interpersonal skills. During meetings expresses his/her ideas and opinions so that others understand his/her point. Clearly communicates with employees so they know what is expected of them. Is able to say “just the right thing” to a variety of people so that they understand what is being said. When speaking, acknowledges diverse points of view/concern by explaining the rationale for exclusion.

• Influencing

Presents credible, believable evidence that convinces the customer. Uses different influence strategies with different people in order to get the job done. Acknowledges and respects people for their contribution no matter what their level or position. Persuades others that their needs can be met through the options that are being offered. Convinces others to adjust their views in order for all parties to derive a win-win situation. Is seen to have credibility in the eyes of others/executive and general management. Ability to elicit active participation.

• Pro-activity

Anticipates possible future opportunities and puts plans in place to take advantage of these. Assertiveness. During tense and emotionally charged situations, displays an inner calmness that helps restore balance to the situation. During times of confusion, behaves with a sense of personal authority and responsibility that creates order, calmness and clarity. Explains ideas in a confident manner. Maintains positional viewpoint without being dogmatic.

• Judgement

Judges situations correctly despite absence of some relevant facts. Analyses gathered facts before making decisions. Evaluates the pros and cons of possible courses of action before a decision. Demonstrates effective problem solving.

• Delegating

Sets clear standards and procedures. Provides the required resources, including authority, when handing work over to be done. Uses delegation in order to provide challenging developmental opportunities for reporting