Executive Personal Assistant to the CEO - Helderberg Personnel cc, Cape Winelands

  • Cape Winelands
  • Salary: Market Related
  • Job Type: Permanent
  • Sectors: Admin
  • Posted by Helderberg Personnel cc on Friday, May 22, 2020
  • Reference: SW002380/JM
  • Apply before Monday, June 22, 2020 - 26 Days left
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Vacancy Details

Employer: Helderberg Personnel cc
My client, a well established and reputable company based in TechoPark Stellenbosch is seeking to employ an Executive Assistant to their CEO. The successful candidate must a relevant diploma ad min of 5 years experience as an Executive PA.

Duties will include:

• Coordinate CEO calendar and meetings
• Coordinate travel logistics
• Execute Personal Assistant and administrative duties
• Perform company secretarial function

Support the CEO to drive the strategic objectives of the organization:

  • Perform duties of company secretary through execution of administrative duties

  • Act as the point of contact among executives, employees, clients and other external parties

  • Responsible for the review of documents, as required

  • Manage information flow in a timely and accurate manner

  • Format information for internal and external communication, including but not limited to memos, emails, presentations, report

  • Operational and process effectiveness

Manage all administration duties for CEO office:

  • Manage all administrative duties effectively and accurately

  • Arrange meetings, take minutes and notes; support with the coordination of diaries

  • Make travel and accommodation arrangements

  • Process all payment requests

Maintain and build key relationships with internal and external stakeholders:

  • Build and maintain professional and cordial relationships with all staff and stakeholders


  • This position requires a strong background in the  administrative/secretarial field

  • PA/Executive diploma beneficial

  • Experience of at least five years as an executive PA

  • Extensive experience coordinating executive level meetings

  • Experience in travel coordination and logistics

  • Excellent use of English: oral and written for writing, copy-writing and editing

  • Good command of Afrikaans for understanding written and spoken

  • Proficiency in MS Office, including Outlook and digital capability

  • Development and use of systems for checking, follow up and    creating efficiencies

  • Advanced EQ in interaction, communication, cultural sensitivity

  • Quality orientation with attention to detail for high levels of accuracy

  • Strong capability to multitask, organise, (re)prioritise and streamline tasks

  • Proactive, solution-oriented, independent and team-centric

  • Business Goals

Apply before Monday, June 22, 2020 - 26 Days left Companies may expire jobs at their own discretion. If you have not received a response within two weeks, your application was most likely unsuccessful.
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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.