Personal Assistant | Receptionist (Law Firm, Northern Suburbs), Bellville

  • Bellville
  • Salary: R7 000.00 - R9 000.00 Per Month
  • Benefits: Medical Aid, Retirement Annuity or Group Risk Benefits
  • Job Type: Permanent
  • Sectors: Admin, Legal
  • Posted on Thursday, September 12, 2019
  • Reference: PAQCV002
  • Apply before Monday, November 11, 2019 - 54 Days left

Vacancy Details

Duties include but are not limited to:
  • Independently managing the reception area of the firm, greeting guests and managing incoming calls on the switchboard
  • Independently managing the firm's calendar, ensuring that boardrooms and bookings for appointments are properly organised 
  • Managing the business and personal appointments of the director and ensuring that all elements pertaining to these appointments are in advance
  • Liaising with various role-players to obtain information on behalf of the director, attorneys and managers
  • Booking trips, arranging flights, transportation and accommodation while liaising with the financial department to confirm trip budgets and payments
  • Managing all incoming and outgoing mail and packages and ensuring that mail delivery arrangements are in place as per schedule
  • Receiving cash payments from clients regarding their accounts
  • Ordering office supplies and groceries for the office from various suppliers
  • Attending to birthday, anniversary and other important dates on the company calendar by sending an e-mail out to the relevant parties
  • Typing and amending various documents as per management's request
  • Updating and maintaining the fleet management and time sheets of maintenance staff while sending to the accountant and human resources departments on a weekly basis
  • Opening new files, posting receipts for cash/EFT payments received, and posting statements received from correspondents/sheriffs on AJS
  • Capturing leave forms on the firm calendar

Candidate Requirements

  • Grade 12 / Matric Certificate
  • Relevant Diploma would be advantageous
  • 3 Years Minimum Experience required in a similar role
  • Excellent Written and Spoken Communication Skills
  • Excellent Computer Skills on Microsoft Office Products
  • Excellent organisational skills
  • Hard-working and enthusiastic
  • Contactable References, preferably QualiCV Verified Reference Checks
Apply before Monday, November 11, 2019 - 54 Days left Companies may expire jobs at their own discretion. If you have not received a response within two weeks, your application was most likely unsuccessful.
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