Sectional Title Portfolio Manager - Vhumbanani Property Management Solutions, Roodepoort

  • Roodepoort
  • Salary: R1 000.00 - R10 000.00 Per Month
  • Benefits: Training, commission
  • Job Type: Permanent
  • Sectors: Property
  • Posted by Vhumbanani Property Management Solutions on Monday, August 12, 2019
  • Reference: copy-1148447
  • Apply before Friday, October 11, 2019 - 19 Days left

Vacancy Details

Employer: Vhumbanani Property Management Solutions

PURPOSE OF THE POSITION

The Portfolio Specialist builds relationships with BC’s and HOA’s by ensuring that all meetings are conducted, minuted and actioned appropriately and in accordance with relevant legislation, that monthly financial information is distributed to clients accurately and timeously, payments of building creditors are made correctly and timeously within given parameters and monthly packs are complied and distributed correctly and timeously in order of priority to clients. The Portfolio Specialist oversees the FC processes within his/ her cell, and provides information for FC processing. The Portfolio Specialist will work closely with the PSA and oversee all building maintenance matters in cooperation with the PSA.

SCOPE

The Portfolio Specialist reports to the General Manager Property Management Division, and is responsible for overseeing the smooth running of his/ her property portfolio within the property cell, in cooperation with Financial Controller and PS Assistant. The Portfolio Specialist will attend Trustee/ Director meetings, as well as AGM’s and SGM’s, chair and minute as appropriate, and take action resulting from these with the assistance of the cell FC and/ or PSA. The Portfolio Specialist is accountable for the budgeting and resultant financials of all buildings in his/ her portfolio, including payment of building creditors, monthly billing and financial reporting, and any queries arising. The Portfolio Specialist is accountable for all building maintenance as instructed and approved by Trustees/ Directors, and any queries arising.

RESPONSIBILITIES

Body Corporate and Homeowners Association Meetings

  • Trustee/ Director meeting attendance as required by individual buildings.
  • Preparing the minutes of the meetings attended in according with the legistlation.
  • Updating changes to information resulting from AGM/ SGM eg levy increase, special levy

Monthly Levy Run

  • Obtaining info (charges) to relevant persons for monthly levy statement run
  • Oversee and Conduct the monthly statement run
  • Approving snap shot and levy roll before live run
  • Ensuring statement run occurred for each building in portfolio

Monthly Report

  • Obtaining info for monthly financial reports
  • Oversee monthly reporting process.
  • Ensuring monthly reports (levy roll) are generated for each building in portfolio
  • Reports to be checked and distributed by priority list

Liaison

  • Communicating with owners directly and via Owners’ Letters on increases when required.

Candidate Requirements

General Duties

MINIMUM QUALIFICATION

  • The applicant must have completed a minimum of Grade 12/ Standard 10 (Matric) and have an excellent command of English as written and spoken language.
  • Paddock’s Sectional Title and Home Owners Association Certificate Courses recommended.
  • A relevant Financial Qualification will be advantageous.
  • Previous bookkeeping/ accounting experience, specifically in the property industry, will be advantageous. Knowledge of bookkeeping/accounting practices and generally accepted accounting principles are recommended. Knowledge of the Sectional Titles Act is advised.

KNOWLEDGE, SKILLS AND ABILITIES

The applicant must have proficient knowledge in the following areas:

  • Ability to establish and maintain effective working relationships with role players
  • Knowledge of financial administration
  • Ability to maintain a high level of accuracy
  • Ability to meet deadlines and grasp the urgency of departmental activities

The applicant must demonstrate the following skills:

  • Excellent interpersonal skills
  • Effective verbal and listening communication skills
  • Attention to detail and high level of accuracy
  • Numeracy and data entry skills
  • Ability to do complex calculations
  • Effective organizational skills
  • Effective written communication skills
  • Computer literacy in MS Office
  • Time and work management
  • Stress management
  • Ability to transfer skills
  • Ability to delegate effectively
  • Ability to multi task without losing focus

The applicant must demonstrate the following personal attributes:

  • Patience
  • Be honest and trustworthy
  • Demonstrate sound work ethics
  • Be flexible
  • Be deadline driven
  • Be a completer/ finisher
  • Be able to work independently
  • Have strict planning, organization and execution skills
  • Ability to deal effectively with change
  • Problem analysis and solving

WORKING CONDITIONS

  • The applicant will be based in an open plan office, and will be faced with constant interruptions from different role players.
  • There are a number of deadlines and expected turn- around times within this position, which may cause the applicant stress. The applicant is further required to work accurately with a minimum tolerance for data entry errors.
  • The applicant will be required to deal with a wide variety of personalities on various matters.
  • The applicant will be required to train new appointees on processes and the system, and to oversee colleagues in the completion of assigned tasks.
  • The above statements are intended to describe the general nature and level of work being performed by the applicant of this position. They are not intended to be an exhaustive list of all duties and responsibilities required of the position.
This position reports to: Company Directors Apply before Friday, October 11, 2019 - 19 Days left Companies may expire jobs at their own discretion. If you have not received a response within two weeks, your application was most likely unsuccessful.
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