Vacancy Details
Employer: Placement Point (Pty) Ltd
A well established company based in Edenvale is seeking a Capital Equipment Administrator.
Duties:
- Processes all service/repair quotations.
- Generates all service/repair invoices.
- Maintains Goldmine with respect to all servicing and repairs.
- Maintains Equipment Parts Pricing and Costing files and updates are done where necessary.
- Preparing the monthly servicing quotation reports
- Managing outstanding orders in reference to Job cards & invoicing to customers and ensuring the relevant sales rep is included with communications.
- Issuing of installation/commissioning/servicing certificates to customers
- Captures and reconciles the Medical Master invoices (matching of job-cards/quotes/invoices)
- Costing of SLA’s and completion of SLA agreements
- Keep record of all active SLA and ensure that these are captured timeously on Macola.
- Bi-monthly review of spares Re-Orders Reports with PM’s/MM to ensure adequate stock on hand.
- Places all orders for Equipment Parts with Procurement & Logistics Supervisor
- Completion of New Product forms for all new spares stock required.
- Completion of all tender documentation for CE & Service/Repairs (manages the entire Tender Process) 16. Compile a monthly tender report and submit to the team.
- Managing the Office Administrator to ensure all service and repair quotes are completed timeously and all other admin tasks are conducted effectively & efficiently.
- Function as a 2nd check in the absence of the 2nd CE Warehouse staff.
- Assisting with the reconciliation of the daily/annual stock counts of spares/demo
- Issuing of any demo/loan equipment requested and ensuring loan forms are completed and returned for filing purposes.
- Review the demo/loan file bi-monthly to ensure that paperwork remains in order, especially on extended demo’s/loans.
- Ensures that Equipment is cleaned by warehouse after each demo and before it is sent out on next demo.
- Responsible for ensuring that the demo room is well maintained
- Process all Capital Equipment quotations and forward to Customers.
- Maintains Capital Equipment Pricing and Costing files and updates are done where necessary.
- Makes sure that SafMed has adequate stock of Capital Equipment literature, brochures etc.
- Places all orders for Capital Equipment with Procurement
- Follows up on outstanding Capital Equipment orders and communicate this to the relevant Sales Reps
- Manage large amounts of incoming phone calls/emails requests.
- Controls Inventory of Capital Equipment
- Process all orders received from Customers
- Assist in maintain the Health & Safety principles of the organization.
- Work within the Company's Quality Management System
- Ensure that the appropriate documentation is always used, and that document version controlled and maintained.
- Documentation of NCA’s and AR’s where relevant
- Best Practices – Improve processes and policies in support of organisational goals.
- Formulate and implement departmental policies and procedures to maximise output.
- Monitor adherence to procedures.
- Filing, Archiving, communication
- Compiling and updating Monthly Reports for Capital Equipment
- Support and assist Capital Equipment Team and other supporting functions.
Candidate Requirements
Requirements:
- Matric (Grade 12)
- Minimum of 3 – 5 years experience in relevant fields
- Relevant degree would be an advantageous
Competencies:
- Effective Time Management and Record keeping
- Methodical; Able to work under pressure
- Good communication and interpersonal skills with superiors, colleagues, and suppliers
- attentive to detail
- ability to multi-task
- Critical thinking and problem-solving skills.
- Planning and organization
- Decision making
- Be Proactive
- Effective communication and teamwork skills
- The ability to plan and deal with unexpected changes
- Effective conflict management, and ability to work as part of a team
Computer Literacy:
- MS Office (Outlook, Excel, Word)
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