Vacancy Details
Employer: West Coast Personnel
6. Key Result Areas, Weighting, Tasks & Key Performance Indicators
6. FOR KEY RESULT AREAS, WEIGHTINGS TASKS AND KEY PERFORMANCE INDICATORS PRESS ‘TAB’ AT THE END OF THE LAST LINE IN THE RIGHT COLUMN TO ADD ANOTHER LINE - SCROLL THE DOCUMENT TO MOVE TO THE NEXT SECTION
Key Result /Responsibility Area’s % Tasks KPI’s - what/how to measure
FINANCIAL ADMINISTRATION
1. Check all bank accounts are balanced daily 2. Petty cash capturing of payments monthly 3. Cash flow planning daily and updating actual 4. Calculate and process month end journals for interest income and interest paid 5. Capturing of credit card accounts 6. Calculating Agent’s commission on sales and making the payments 7. Processing Journals for Samples and damaged stock for the month 8. Depreciate assets monthly. All Insurance claims / queries Obtain approval and make all payments required for ACS nationally Maintain Fixed assets for ACS Manage rental agreements, payments & updates 9. Rental invoice – Veloudos 10. Year end to be completed by 15 March for submission to auditors 11. Assist with annual audit 1. Bank recon balanced daily and at month end within 3 workings of Bank Statement. 2. Petty cash balances monthly by the 2nd 3. Cash flow projections to be reported daily 4. Interest accounts balanced by the 3rd 5. Balance with debit order by the 5th 6. Commissions Calculated and paid by the 25th. 7. Ensure all journals are accurate and reviewed by the Head of Finance by the 7th 8. To be done by the 3rd of the new month 9. To be done on 1st day of new month 10. All information is to be checked by 15th March 11. Provide all documentation timeously to auditors
DEBTORS 1. Manage Bank capturing of Receipts daily and petty cash receipts monthly 2. Manage Allocation of receipts to Debtor accounts 3. Manage a collection of Debts outstanding 4. Manage Export procedures 1. Bank recon balanced – suspense accounts not exceeding 0.1% of sales 2. Unallocated receipts not exceeding 90 days (goal) 3. Bad Debts not exceeding 0.1% of sales. Improve on a 65-day collection period (goal) 4. Documentation for compliance. No unpaid invoices (goal). Monthly review of ageing and formal discussions held with debtors manager on 65 – 120 day debtors
CREDITORS 1. Manage converting of Purchase orders into Supplier Invoices 2. Manage the capturing of direct expenses and reconcile creditors 3. Submit payment list of creditors and make the payments when approved 4. Manage Purchase orders on SmartEdge any PO for next month needs to be re-dated or deleted if not used 5. Foreign Creditors – manage creditor’s accounts 6. Freight invoices – capturing & payment 1. Suppliers statements reconciled by the 15th. Spot-check a few supplier statements 2. Suppliers statements reconciled by the 15th. Spot-check a few supplier statements 3. Suppliers statements reconciled by the 15th. Spot-check a few supplier statements 4. No outdated Purchase Orders on Smartedge by the 25th (excl Imports) 5. Match foreign creditors 6. Reversal of Shipping Imports
PAYROLL 1. Management of the payroll 2. Checking of payroll before approval 3. Loading of all payments (salary-related) 1. Approval of payroll calculations 2. Payment of correct salary amount to staff members by 25th 3. Managing the correctness of Mibfa, Numsa and Garnishees, etc.
LEGISLATION ADMINISTRATION 1. Compile VAT return monthly filed on e-filing 2. VAT Reviews or Audit 3. EMP201 submissions monthly filed on e-filing and paid 4. EMP501 – arrange submission & IRP5 to staff 5. Workmen’s compensation submissions (June yearly) 6. STATS SA submissions 7. EEA/BBEEE 1. Meet the deadline of 25th 2. To compile and submit all required information to finalise the Review or Audit before the deadline. 3. Meet the submission deadline 4. Manage bi-annual EMP501 submissions 5. Meet the submission deadline 6. Meet the submission deadline 7. Maintain EEA/BBEEE reporting in Payspace
FIXED ASSETS OVER R8000 1. Open new fixed assets 2. Enter new assets 3. Depreciation 4. Dispose of assets if and when required 1. Maintain fixed asset register 2. File paperwork into relevant file 3. To be done monthly by the 5th of every month 4. Maintain fixed asset register
Candidate Requirements
pecialist Requirements
What is the minimum level of specialist skill / qualifications required e.g. CPA, C and C++, Trade Practices & supporting
legislative knowledge, ITIL proficiency, etc, to perform the job competently? Please detail below.
· Compiling and interpreting Management Accounts
· Computerized accounting – 5yrs experience
· System driven, creating and maintaining
· Strong technical skills – Comfortable in Microsoft Office (Word, Excel, PowerPoint and Outlook)
· Self-motivation & ambition
· Good leadership skills
· Time management & prioritisation skills (good time management, planning and follow-up skills,
as well as ability to meet deadlines)
· Good administrative skills
· Excellent verbal and written communication skills
· Professional personal presentation
· Attention to detail
· Able to work under pressure
· Accountable, responsible and reliable
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