How to write a resignation letter

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A resignation letter cam make or break your relationship with your company (Shutterstock.com)

So you’ve just scored yourself a new gig, congratulations! Even though you’re more than ready to take your career to the next level, there’s only one thing standing between you and your fabulous new job: the resignation letter.

If you’re at a loss about how to bow out of your current job, consider these tips to make sure that your exit is smooth and tasteful.

Tip: It’s always a good idea to send in your resignation letter well in advance, especially if required by your contract. Not only will it show your level of professionalism, but it will give your boss enough time to find someone to step in your shoes.

Step 1: State that you’re leaving and the date that your resignation is effective

There’s no need to add any fluff at the beginning. All your resignation letter should do is simply state the position you’re resigning from and when you’ll be making your exit. Even though you may have told your boss and team why’re you’re leaving, the company’s human resources don’t need to know the details. Brief is best.

Read: How to break up with your boss

Try this:

I write this letter as a formal notification that I am resigning from my position as [enter your position] with [enter company]. I will work in my last day on [enter the last day].

Step 2: Thank your employer for the opportunities you’ve been given during your employment

The next step is to show your appreciation for the position and the opportunities presented to you. In this section, you can include the things that you’ve enjoyed most and learned during your employment. Even if you can’t wait to walk out the door, expressing your gratitude will illustrate your level of professionalism. Plus, you never know when you might need your boss to give you a reference.

Read: 5 signs you’re in the wrong job

Try this:

Thank you for giving me the opportunity to work in this position for the past [enter period you’ve been in the role]. During this time I’ve thoroughly enjoyed [enter a few of the things you’ve enjoyed doing]. I’ve also learnt [enter skills you’ve learned]. These will surely carry me throughout my career.

Step 3: Offer to help with the transition

Lastly, express your willingness to help with the change. Stay clear of over-explaining yourself and making any promises you can’t keep. Make sure that you also convey your commitment to seeing through your duties to the end.

Try this:

During my [enter amount of notice period] I’ll do everything in my power to ensure that I complete my responsibilities and will assist in training my team members. If there is anything else I can do to help with the transition, please let me know.

I wish the company all of the best in the future and hope to keep in touch.

Keep in mind that the more professionally written your letter of resignation is, the easier it will be to impress your boss and the more open the company will be to take you back should you need to return.